Sewer System Management Plan

(i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent Sanitary Sewer Overflows (SSO), as well as mitigate any SSOs that do occur.

(ii) Organization:

(a) The authorized representative for the City of Laguna Beach is:

Graham Wright, Senior Sewer Services Supervisor
Water Quality Department
505 Forest Ave
Laguna Beach, CA  92651
(949) 497-0765
gwright@lagunabeachcity.net
 
Alternate program contact:

Tracy Ingebrigtsen, Senior Water Quality Analyst
Water Quality Department
505 Forest Ave
Laguna Beach, CA  92651
(949) 497-0765
tingebrigtsen@lagunabeachcity.net
 
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP are identified on the Water Quality Department’s organization chart and Emergency Call Down List.
(c) The chain of communication for reporting SSOs (Notification Flow Chart, Spill Reporting Procedures), from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)) is identified on this chart. 


 (iii) Legal Authority:The City of Laguna Beach possesses the necessary legal authority, as detailed in Titles 1, 7, 14 and 17 of Municipal Code to:
(a) Prevent illicit discharges into its sanitary sewer system;
(b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances. 

(iv) Operation and Maintenance Program. The City of Laguna Beach:
(a) Maintains an up-to-date map of the sanitary sewer system;
(b) Describes routine preventive operation and maintenance activities, equipment and replacement part inventories in the Preventative Maintenance (PM) program GBA database;
(c) Has developed a rehabilitation plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency (Sewer Strategic Plan). The Capital Improvement Plan addresses proper management and protection of the infrastructure assets; and
(d) Provide weekly training for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained prior to starting work;


(v) Design and Performance Provisions:
(a) The City uses design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; as detailed in the American Public Works Association standard specifications (“Green Book”) and California Building and Plumbing Codes as applicable.  Laguna Beach Municipal Code references the requirements in multiple sections of Municipal Code – see Titles 7, 14 and 17.
(b) The City has procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects to meet the requirements of the APWA "Green Book" and building codes
.

 (vi) Overflow Emergency Response Plan- The City of Laguna Beach has developed and implemented an overflow emergency response plan that identifies measures to protect public health and the environment. This plan includes the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;  Notification Flow ChartSpill Reporting Procedures, and Emergency Call Down List.
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities of all SSOs that potentially affect public health or reach the waters of the State;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. 


(vii) FOG Control Program: The City of Laguna Beach has implemented a Fats, Oils and Grease (FOG) source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan includes the following:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. The facility used to dispose of FOG generated within the City's sanitary sewer system service area is SOCWA Plant 3A;
(c) Municipal Code Title 17.40 provides the legal authority to prohibit discharges to the system and measures to prevent SSOs and blockages caused by FOG; details the requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; grants authority to inspect grease producing facilities, enforcement authorities, and whether the City of Laguna Beach has sufficient staff to inspect and enforce the FOG ordinance;
(f) The GBA maintenance management system in use by the Sewer Department provides identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) The Water Quality Department retains a grease control consultant to implement  source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above
.

 (viii) System Evaluation and Capacity Assurance Plan:The City of Laguna Beach has prepared and implemented a Capital Improvement Plan (CIP) which includes:
(a) Evaluation: Evaluation of those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation provides estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b) Design Criteria: The City has established appropriate design criteria through the use of standard specifications for construction of sewer facilites; and
(c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP includes increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP also includes an implementation schedule and identifies sources of funding.
(d) Schedule: The City of Laguna Beach has developed a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule is reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14 (Sewer Strategic Plan).

 (ix) Monitoring, Measurement, and Program Modifications:On an ongoing basis, the City of Laguna Beach:
(a) Maintains relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program;
(d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.
Program modifications are always posted on this website for immediate public and regulatory access (Sewer Strategic Plan).

(x) SSMP Program Audits - As part of the SSMP, the City of Laguna Beach conducts periodic internal audits.  These audits occur every two years and a report is prepared and kept on file. This audit focuses on evaluating the effectiveness of the SSMP and the City of Laguna Beach’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.  The next internal audit is scheduled to start in January 2011.

 (xi) Communication ProgramThe City of Laguna Beach communicates on a regular basis with the public on the development, implementation, and performance of its SSMP through this website. The communication system provides the public the opportunity to provide input to the City of Laguna Beach as the program is developed and implemented.  The City of Laguna Beach also communicates with South Coast Water District, whose sewers are satellite to the City of Laguna Beach’s sanitary sewer system, through the South Orange County Wastewater Authority. Both the SSMP and the City of Laguna Beach’s program to implement the SSMP are certified by the City of Laguna Beach to be in compliance with the requirements set forth above and were presented to the City of Laguna Beach’s City Council for approval at a public meeting on 1/27/2009. The City of Laguna Beach has certified that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided by the State Water Board.

In order to complete this certification, the City of Laguna Beach completed the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sent the form to the State Board.
 
The SSMP will be continuously updated with any significant program changes. Re-certification by the governing board of the City of Laguna Beach is required when significant updates to the SSMP are made.